In the Heart of Barton

Communications Policy


 The Parish reserves the right to edit any submissions prior to publication or communication.

  • Preference will be given to liturgical, sacramental, formational, and parish items, programs, and events. 
  • Submissions will be reviewed by the appropriate parish staff member(s) and subject to their approval. 
  • All submissions should be electronic.  Submissions need to be in an editable format… pdf’s will only be accepted if the separate workable file (publisher, word etc.) accompanies it. If electronic submission is not possible, there may be a delay in publication.
  • Submissions should include requested publication date(s), and contact information of the requestor.

Bulletin Articles:

  • All articles must be submitted to the Parish Office by 12pm the Friday before (8 days prior) to the publication date.  It is preferred that they be submitted electronically to the email address: twaech@wbparishes.orgIf email is not possible, please drop off your article in the Parish Office; Attn: Communications Coordinator.
  • Please note that during Holiday Seasons, significantly earlier submission deadlines may apply.  Please contact the Parish Office to verify.
  • Please include specific dates for publication.
  • Articles will be placed in the bulletin as space allows and may be edited by the communications coordinator.  Articles will be reviewed and approved by the appropriate parish staff member.

Bulletin Inserts:

  • A limited number of flyers are inserted in the weekly bulletin.  Insert dates are reserved and scheduled through the communications coordinator. Once an insert publication date is approved, a digital copy needs to be submitted to the communications coordinator for approval, or editing.  This needs to be received at least 2 weeks prior to publication date.  Flyers will be printed on white paper (unless otherwise approved) and will be in black/white.
  • You may be required to provide volunteers to “stuff” your insert into the bulletin the week of publication. This is dependent on the availability of office volunteers the week of publication.

 Web Site:

  • To request information to be placed on the Saint Mary’s Immaculate Conception Parish Website, please contact the communications coordinator. Information should be submitted in electronic form, including documents and images.
  • For event posting, please include the name of event, date of event, and if it is linked to a specific ministry.
  • Please include publication start and end times.
  • The web site will be updated as staff schedules allow.

Entrance/Exit Bulletin Boards, Door Signs, Outdoor Sign and Parish Center Kiosk:

  • Please submit requests for any information that you would like to be displayed on our entrance/exit bulletin boards, Door Signs, Outdoor Sign, or Parish Center Lobby Kiosk to The Parish Office Manager. These spaces are available only as space allows.  No business ads.

Saint Mary’s Newsbyte:

  • A weekly email is sent out from the parish to all subscribers. This is designed to be a quick glimpse of the timeliest bulletin items, as well as the weekly bulletin write-up.  Separate submissions for the Cabrini Newsbyte will not be accepted. Please contact the Communications Coordinator with any questions.

Parish Social Media Accounts:

  • The Parish Social Media Accounts are maintained by the communications coordinator. Any requests to be included on our social media postings should be submitted to the communications coordinator for consideration.


(updated: 1/2020)